eXpendit

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Prompt Payment

Agencies are responsible for ensuring that each payment is treated correctly in USAS according to the prompt payment law. A state agency’s payment is due on the 30th day after the latest of:

• The date the agency receives the goods under the contract.
• The date the performance of the contracted service is completed.
• The date the agency receives an invoice for the goods or services.

A state agency’s payment for legal services is due on the 45th day after the date the agency receives the invoice for the legal services.

Definitions

• A board, commission, department, office or other agency in the executive branch of state government created by the constitution or a statute of this state, including an institution of higher education as defined by Texas Education Code, Section 61.003.
• The Legislature or a legislative agency.
• The Supreme Court, the Court of Criminal Appeals, a court of appeals, a state judicial agency or the State Bar of Texas.

Training

• See the Training Center for a list of classes and contacts.

State Purchasing Resources

• Statewide Procurement Division
• State of Texas Procurement and Contract Management Guide PDF
• Publications and Reference Guides

References

• Texas Constitution and Statutes
• General Appropriations Act (GAA)
• Texas Attorney General Opinions
• Texas Administrative Code (TAC) Chapter 5 - Funds Management and Chapter 20 - SPD
• Purchase Portal
• Comptroller Expenditure Codes

Tools

• Purchase Voucher form (73-170)
• Travel Voucher form (73-174)
• Discount Cost Effectiveness Calculator
• Prompt Payment Interest Calculator
• Prompt Payment Due Date and Interest Calculator

Feedback

If you have questions, contact your agency’s Purchase Contact or call (512) 475-0966.

Or send a comment, suggestion or question through email.